Decisions sheet – help in making decisions!

What is a decision sheet?

 

You have many options, eg when it comes to choosing a supplier of a good or service that is similar at first glance. So what’s the decision? Whom to decide? Who to start cooperation with?

In answering this question will help just a decision sheet, and more precisely – the data we get based on it.

A decision sheet is a kind of data compilation that allows us to compare various types of information that we are interested in in a very simple and graphic way. Thanks to such a statement, the decision making process is much simpler. Our choice is connected with the assessment and weight of individual criteria, important from the point of view of the subsequent operation of, for example, the service provided.

 

Such a decision-making method is often used in the selection of various types of suppliers of tools, equipment or services.

What gives us the use of a decision sheet?

 

The decision sheet is built in such a way that it contains all the parameters and information relevant for a given issue. Thanks to this, in one place are all the necessary information and values needed for decision-makers.

This way of presenting data also eliminates the need to verify, search and check certain key information from a decision point of view. Everything you need is in one place.

 

 

How to prepare a decision sheet?

 

First of all REMEMBER! – the decision sheet is to serve You! and make it easier for you to make decisions related to your project, task, need.

 

Therefore, keep its basic function and clearly present the key data in the decision making process.

So what should you do?

 

 

3 steps to develop the perfect decision sheet:

 

1. Choose criteria and other relevant elements that will influence the decision you make.

2. Set a score and evaluate each criterion and element you indicate as important in the decision making process. Evaluate all, for example, suppliers or service variants.

3. Sum up the points awarded to individual suppliers or service variants, and then classify the results.

Sample supplier evaluation sheet (downloadable as an attachment in the editable version):

 

 

1 # Selection of criteria and other important elements that have an impact on the decision-making process

 

To take the right (in given business conditions) decision, you need to use the appropriate criteria.

Which criteria you choose will affect the quality of the decision you make or the people responsible for it.

Examples of characteristics important when choosing a supplier of a new device or goods are:

– quality of devices / goods made

– type of materials from which devices / goods are made

– supplier’s know-how (ie whether or not a device supplier specializes in their production and service)

– experience in working with a supplier (if it is so)

– timely completion of the order / delivery

– availability and quality of the website

– possession of certificates

– frequency and volume of deliveries

– price

– warranty

– complaints and their service

etc ….

 

 

All criteria collected should be divided into groups:

A. “Must have” – necessity, given conditions must be met.

B. “Nice to have” – good, if the conditions are met, are met.

If a given supplier does not meet any of the criteria of A., it is not taken into account in the further decision-making process at all.

From this it follows that in fact the choice of the Group B criteria is decisive for the selection of the optimal solution. A very important point in the assessment of these criteria is the determination of their importance (that is, validity from the point of view of our expectations).

 

 

2 # Scoring and evaluation of criteria and elements indicated as important in the decision-making process.

 

 

Number of points awarded for a given criterion x criterion weight = number of points awarded for a given supplier for a given criterion

 

 

 

3 # The sum of points awarded to individual suppliers / service variants and classification of results.

At this stage, it remains only to sum up the points awarded for individual criteria for each of the analyzed, eg suppliers. The results obtained should be classified according to the principle – from the largest number of points to the smallest. You can also specify specific ranges of values and base them on selection.

If a more complex decision-making process is involved, in which it is difficult to determine the weights for some of the relevant criteria, then it is most reasonable to compare the validity of each criterion with all others.

Example 1 – matrix for comparing the validity of criteria

The matrix for comparing the validity of criteria is an excellent tool for assessing, or rather comparing, various criteria for which it is difficult to determine the weight.

The method of evaluation here is to compare all criteria with each other. Of course, we compare the criteria from group B, meaning “Nice to have” 🙂

When juxtaposing two values, we choose the one that we feel is more important, and we enter this value in the matrix.

By analyzing the frequency of occurrence of individual criteria, appropriate weights can be assigned.
What weights will be assigned to individual criteria is the resultant of the frequency of occurrence of this criterion in the matrix and our subjective feeling.

It is not necessary to assign each weight value on a scale from 0-10. Also, criteria with the same number of occurrences can be assessed by us in a different weight way.

Example 2 – decision sheet (rating of the chair supplier)

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